NetSuite Administrator NetSuite Exam Dumps & Practice Test Questions

Question 1:

Which performance log details the duration taken for data to travel back and forth between the client’s device and the NetSuite server?

A. Workflow
B. Server
C. Network
D. Client

Correct Answer: C

Explanation:

When monitoring performance in applications like NetSuite, it is essential to pinpoint where delays occur to troubleshoot and optimize effectively. NetSuite provides various performance logs that help break down different areas of system activity and timing. Understanding these logs helps identify whether issues stem from the network, server processing, client rendering, or internal workflows.

• Workflow Log: This log tracks the execution of automated business processes within NetSuite, such as sending emails or updating records triggered by workflows. Although useful for monitoring automation performance, it does not reflect the time taken for data transmission between the client and the server.

• Server Log: This log captures operations performed on the server side, including the processing of requests and execution of server scripts. It measures how long the server takes to complete tasks but does not account for the network latency involved in moving data to and from the client.

• Network Log: This is the crucial log for measuring the time taken for data to traverse the network between the client system (user’s device) and the NetSuite server. It reflects network conditions such as latency, bandwidth constraints, and packet loss, which all affect data transmission speed. This log directly shows delays caused by the network itself.

• Client Log: This log monitors performance on the client side, including browser rendering times and JavaScript execution. It gives insight into how the user’s device handles the application but does not measure data transfer times across the network.

Therefore, the Network log is the only one that specifically represents the round-trip time for data traveling between the client and server. This makes option C the correct choice, especially when troubleshooting network-related delays impacting overall system performance.

Question 2:

For businesses managing multiple subsidiaries, which "From Address For Emailed Forms" setting ensures employees send replies using the correct subsidiary's email address in the Email Preferences?

A. Subsidiary Return Email Address
B. Customer Subsidiary Email Address
C. Company Return Email Address
D. User Email Address

Correct Answer: A

Explanation:

In organizations with several subsidiaries, ensuring emails are sent from the correct subsidiary’s email address is vital for maintaining clear and accurate communication channels. When employees reply to emailed forms, it is important that the email's "From" address corresponds to the subsidiary associated with the form to avoid confusion and misdirected responses.

• Subsidiary Return Email Address: Selecting this option configures the system to use the return email address associated specifically with the subsidiary sending the email. This setting guarantees that all replies will be correctly routed back to the respective subsidiary, maintaining clarity and organizational structure in communication. It is the best choice for businesses with multiple subsidiaries needing precise email attribution.

• Customer Subsidiary Email Address: Although this might seem relevant, this setting is generally linked to customer-facing communication rather than internal processes involving employee replies. It is less applicable for ensuring the subsidiary’s email is used in response to emailed forms.

• Company Return Email Address: This option uses a generic company-wide email address rather than differentiating by subsidiary. While useful for unified messaging, it doesn’t support subsidiary-specific responses and therefore may lead to misdirected emails in multi-subsidiary setups.

• User Email Address: This setting sends emails from the individual employee’s email address. While personal, it does not address the requirement to reflect the correct subsidiary identity in communication, which is necessary in multi-subsidiary organizations.

Hence, the Subsidiary Return Email Address setting (option A) is the correct preference to ensure replies are sent from the appropriate subsidiary, supporting clear communication and proper management of multi-entity email flows.

Question 3:

Which "Restrict By" folder permission setting enables an Administrator to limit access to a File Cabinet folder to individual users?

A. Group
B. Employee
C. Department
D. Subsidiary

Correct answer: B

Explanation:

In many enterprise systems that manage files and user permissions, such as NetSuite, controlling access to folders within a File Cabinet is crucial for data security and proper organization. The "Restrict By" permission setting determines how access to these folders is limited—either by individual users, groups, departments, or subsidiaries.

The correct answer is Employee, which allows the Administrator to restrict folder access to specific individual users. By setting permissions to Employee, the Administrator can select particular employees who are authorized to view, edit, or manage the folder contents. This option provides precise control over who can access sensitive or confidential files, ensuring that only designated individuals within the organization have the necessary permissions.

Let’s contrast this with the other options:

• Group restricts access based on predefined user groups. While useful for managing access at a broader level (like teams or project groups), it doesn’t provide the fine-grained control needed when access must be limited to select individuals.

• Department limits access to all users within a specific department. This approach is effective when all members of a department require access but lacks the specificity to restrict access to only certain employees.

• Subsidiary is designed for organizations with multiple subsidiaries, enabling restriction based on the subsidiary an employee belongs to. This is less flexible for granting access to particular individuals across different subsidiaries.

Ultimately, choosing Employee for the Restrict By setting is the best method for restricting File Cabinet folder access to individual users. It offers granular control, enabling an Administrator to carefully designate exactly who can interact with the folder, which is essential for maintaining security and ensuring that confidential data is only accessible to the right personnel.

Question 4:

Which two types of fields can be included in a Global Search when the Store Value Preference is activated? (Select two.)

A. Email Address
B. Date
C. Time of Day
D. Phone Number

Correct answer: B and D

Explanation:

When the Store Value Preference is enabled in systems with global search capabilities—such as customer databases or CRM platforms—it allows certain types of fields to be indexed for faster and more efficient searching across records. This setting is essential for optimizing search performance and ensuring that key data types are easily retrievable during global searches.

Among the field types given, Date and Phone Number are the correct choices for inclusion under the Store Value Preference.

Date fields are critical because many searches rely on time-based criteria. For example, users may want to find records created, modified, or related to events on specific dates or within date ranges. By storing and indexing date values, the system can efficiently retrieve relevant records based on temporal queries, which are common in business reporting, auditing, and tracking activities.

Phone Number fields are also highly important, especially in customer service, sales, and support environments. Storing phone numbers in an indexed format allows users to quickly locate client or contact records by searching phone numbers, streamlining communication and record management.

The other options are less suitable for inclusion:

• Email Address fields, although important for contacts, often contain special characters like "@" and "." that can complicate efficient indexing in some systems, making them less common in global searches under this preference.

• Time of Day fields, while potentially useful in specialized scenarios, are generally part of a larger Date/Time field and are not typically indexed alone for global searches.

Therefore, enabling the Store Value Preference to include Date and Phone Number fields improves search functionality by focusing on field types that are both common and critical for retrieving accurate information quickly across large datasets.

Question 5:

Which permission setting allows a role to have comprehensive administrative access but restricts viewing of sensitive employee details?

A. Global Permissions
B. Core Administration Permissions
C. Restrict This Role by Device ID
D. Employee Restrictions

Correct Answer: B

Explanation:

When assigning permissions in an organization, it is often necessary to strike a balance between granting users broad administrative control and protecting sensitive employee data such as personal details or salary information. The Core Administration Permissions setting is designed to address this need effectively.

This permission set enables a role to have full operational control over system management tasks, including user creation, configuration changes, and resource management. However, it deliberately restricts access to confidential employee information, ensuring that users with this role cannot view or modify sensitive personal data. This separation is crucial for maintaining employee privacy while allowing administrative duties to proceed without obstruction.

Option A (Global Permissions) may initially appear suitable because it provides extensive system-wide rights. However, it generally does not restrict access to sensitive employee records unless additional customizations are applied. Hence, users with global permissions might inadvertently gain access to employee data, which violates the requirement of limiting sensitive information.

Option C (Restrict This Role by Device ID) focuses on security by controlling access based on the device used for login, not on restricting data access. While it adds an important security layer, it does not solve the problem of safeguarding sensitive employee information.

Option D (Employee Restrictions) limits access to employee data but lacks the broad administrative capabilities offered by Core Administration Permissions. It is more about controlling data visibility than providing comprehensive management permissions.

In summary, Core Administration Permissions is the ideal feature to provide full administrative rights while carefully excluding access to sensitive employee data. This ensures operational efficiency without compromising privacy.

Question 6:

Which type of installed software bundle prevents users in the target account from making updates or changes?

A. Managed bundle
B. Customization bundle
C. Configuration bundle
D. Non-managed bundle

Correct Answer: A

Explanation:

In many software ecosystems like Salesforce, bundles or packages are collections of components, metadata, and code distributed as a single unit to add functionality. These bundles can be categorized as managed or unmanaged, which impacts how they can be updated or customized after installation.

A Managed bundle is tightly controlled by the original publisher, meaning once installed into a target account, users within that environment cannot modify or update its components directly. This restriction ensures consistency and integrity, allowing the publisher to maintain control over the bundle’s behavior and apply updates centrally without interference from users. Managed bundles are commonly used for commercial apps or features requiring uniformity across multiple customers.

In contrast, Non-managed bundles (sometimes called unmanaged packages) offer users and developers more freedom to customize, update, and change components post-installation. This flexibility is valuable for internal projects or custom solutions where end-user modifications are expected and encouraged.

Looking at other options:

• Customization bundles are typically designed to facilitate environment-specific customizations, giving users some ability to adjust components.

• Configuration bundles might include settings that users can tailor, depending on system policies, so they are usually not fully locked down.

Because managed bundles restrict user updates and preserve the original design of the package, option A is the correct answer. This controlled approach is essential for maintaining software reliability and security in multi-tenant or commercial environments.

Question 7:

Which Employee Restrictions setting grants a user the broadest access to view data within an organization?

A. none - no default
B. none - default to own
C. own, subordinates, and unassigned
D. own and subordinates only

Correct Answer: C

Explanation:

Employee restrictions are commonly implemented in organizational systems to regulate the scope of data each user can access. This is especially important for maintaining data security while ensuring users have enough access to perform their jobs effectively. The restrictions help define whether a user can see only their own data, their subordinates’ data, or data not assigned to anyone, among other variations.

Option A, “none - no default,” means the user does not have any visibility by default. This would typically restrict a user from viewing any data, essentially locking them out of any data access unless explicitly granted.

Option B, “none - default to own,” limits the user’s access to only their own data. While this gives more access than option A, it is still quite limited, allowing visibility only to personal data without any insight into subordinates or other unassigned records.

Option D, “own and subordinates only,” increases the user’s data visibility to include their own records plus those of their direct reports or subordinates. This is useful for managers or team leads who need oversight of their team but does not cover data that isn’t assigned to any employee.

Option C, “own, subordinates, and unassigned,” offers the highest level of data visibility. This setting allows users to see their own data, the data of their subordinates, and any data not currently assigned to anyone. This broad access is often granted to senior managers or administrators who need a comprehensive view of available information, including orphaned or unallocated data.

Thus, option C is the correct answer because it provides the widest range of data access, making it the most permissive and comprehensive choice for employee restrictions.

Question 8:

Which type of search should an administrator use to produce a list of employees who have logged into their NetSuite accounts?

A. Analytics Audit Trail
B. Employee
C. System Notes
D. Login Audit Trail

Correct Answer: D

Explanation:

When an administrator needs to identify which employees have login access to their NetSuite accounts, the best tool for the job is a search that directly tracks user login activity. This ensures that the list generated accurately reflects who has logged into the system and when.

Option D, “Login Audit Trail,” is designed specifically for this purpose. It records detailed information about user logins, including usernames, timestamps of login events, and other related login activity data. By using this search type, administrators can generate precise reports of all employees who have accessed their NetSuite accounts, which is essential for monitoring access and security.

Option A, “Analytics Audit Trail,” focuses on monitoring changes to saved reports, dashboards, and analytical elements within NetSuite. It tracks who made changes to analytical tools but does not provide information on user login activities. Therefore, it’s not suitable for generating a login access list.

Option B, “Employee,” provides comprehensive details about employees, such as their roles, departments, and personal information. However, it does not indicate whether an employee has login access or records of their login activity. Thus, while useful for HR and administrative tasks, it doesn’t fulfill the need for login tracking.

Option C, “System Notes,” is an audit trail of system changes and modifications made by users. It records who changed what and when but doesn’t focus on user login events, so it cannot reliably produce a list of employees who have logged in.

In conclusion, the Login Audit Trail is the correct choice because it directly tracks login activities, making it the most effective and relevant search type for listing employees with login access in NetSuite.

Question 9:

Which role setting restricts Sales Representatives to only see their own customers and related transactions?

A. Employee Restrictions = none - default to own
B. Sales Role selected
C. Restrict Employee Fields selected
D. Employee Restrictions = own and subordinates only

Correct Answer: A

Explanation:

Role-based access control (RBAC) systems use various settings to define what data users can access. For Sales Representatives, it’s often critical to limit visibility so they only see their personal customers and transactions, ensuring privacy and data segmentation across the sales force. Among the options provided, the setting Employee Restrictions = none - default to own (Option A) is the one that accomplishes this requirement most precisely.

This option means no additional restrictions beyond the default behavior, which inherently limits users to viewing only their own data by default. In practical terms, a Sales Rep configured this way cannot see or interact with other employees' customers or transaction data—only their personal records. This provides a clean and secure separation of data.

Option B, simply selecting a “Sales Role,” is too generic. Without additional configuration, a sales role may or may not restrict access to just one’s own records, as role definitions vary widely. Hence, it is insufficient to ensure the necessary limitation.

Option C, "Restrict Employee Fields," typically limits which fields or data attributes a user can see but does not control ownership-based visibility. A Sales Rep might still see other employees’ customers, just with some fields hidden.

Option D, “Employee Restrictions = own and subordinates only,” allows a broader scope than necessary. It permits access not only to the user’s own data but also to the data of subordinates, which is more relevant for managers, not individual Sales Reps.

Therefore, Option A is the best choice because it straightforwardly enforces the principle that Sales Reps can only view their own customers and transactions, aligning perfectly with the intended restriction.

Question 10:

Which feature enables an Administrator to restore NetSuite access for a user who has forgotten both their password and security questions?

A. Send New Access Notification Email
B. Change Password Link
C. Automatic Reset of Customer Passwords
D. User Access Reset Tool

Correct Answer: D

Explanation:

When a NetSuite user forgets both their password and answers to security questions, regaining account access requires administrative intervention. The most effective solution is the User Access Reset Tool (Option D), which is specifically designed to help administrators reset user credentials under such conditions.

Option A, “Send New Access Notification Email,” is primarily useful when users remember their security questions or passwords but need to be reminded or sent a reset link. This option assumes the user can authenticate through at least one factor, which is not possible if both password and security questions are forgotten.

Option B, “Change Password Link,” allows a user to update their password, but only when they can verify their identity. Since the user in this scenario cannot provide security question answers or a current password, this option is ineffective.

Option C, “Automatic Reset of Customer Passwords,” applies mostly to external customers, not internal system users. It’s designed for customer-facing password resets, and thus, irrelevant in this context.

The User Access Reset Tool empowers administrators to override the usual credential recovery mechanisms and reset both password and security settings for the user. It circumvents the need for users to answer security questions, allowing a fresh start for authentication. This tool ensures users can quickly regain access while maintaining security controls, making it invaluable for administrative recovery of locked accounts.

Thus, Option D is the correct answer as it directly addresses the situation where both standard user recovery methods have failed, allowing a safe and efficient restoration of access.